Payments
Record and track payments
Payments
Record and track payments for approved purchase requests. The payment system helps maintain accurate financial records.
Administrator Payment Access
Full access to view all payments and record new payments
Recording a Payment
Navigate to Payments
Click "Payments" in the sidebar to view the payments list
Click "Add Payment"
Or navigate to an approved request and click "Record Payment"
Select the Request
Choose the approved purchase request for which you're recording payment
Enter Payment Details
Specify the amount, payment method (Cash, Bank Transfer, Check), and reference number
Save the Payment
The payment will be recorded and the requester will be notified
Payment Methods
Cash
Direct cash payments
Bank Transfer
Electronic bank transfers
Check
Payment by check
Partial Payments
The system supports partial payments:
- Record multiple payments against a single request
- Track the remaining balance automatically
- Request becomes "Fully Paid" when total payments equal the request amount
- Only fully paid requests can be received into inventory
Payment Notifications
When a payment is recorded, the requester receives an email notification with the payment details.
Payments
Record and track payments for approved purchase requests. The payment system helps maintain accurate financial records.
Finance Payment Access
View and record payments for approved requests in your branch
Recording a Payment
Navigate to Payments
Click "Payments" in the sidebar to view the payments list
Click "Add Payment"
Or navigate to an approved request and click "Record Payment"
Select the Request
Choose the approved purchase request for which you're recording payment
Enter Payment Details
Specify the amount, payment method (Cash, Bank Transfer, Check), and reference number
Save the Payment
The payment will be recorded and the requester will be notified
Payment Methods
Cash
Direct cash payments
Bank Transfer
Electronic bank transfers
Check
Payment by check
Partial Payments
The system supports partial payments:
- Record multiple payments against a single request
- Track the remaining balance automatically
- Request becomes "Fully Paid" when total payments equal the request amount
- Only fully paid requests can be received into inventory
Payment Notifications
When a payment is recorded, the requester receives an email notification with the payment details.